For Arena S.p.A. your privacy and the safety of your personal data are very important; for this reason, we collect and process them with the utmost care and attention, while adopting specific technical and structural measures to ensure the full safety of such processing.
Please note, therefore, that pursuant to Article 13 of European Regulation 2016/679 (the "Regulation") the processing of your personal data is carried out according to procedures aimed at ensuring safety and confidentiality, and it is performed by using paper, IT and/or telematic means, according to what is specified herein.
Personal Data: means any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is anyone who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, data relating to location, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Processing: means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Special categories of personal data: any personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data relating to a natural person’s sex life or sexual orientation.
Data Controller: means the natural or legal person, public authority, agency or other body that – either alone or jointly with others – determines the purposes and means of the processing of personal data.
Data Supervisor: means the natural or legal person, public authority, agency or other body that processes personal data on behalf of the data controller.
3. Data Controller
The processing of your personal data is carried out by Arena S.p.A. ("Arena"), with registered office in Tolentino (Macerata, Italy), C.da Cisterna 84/85, as Data Controller under and pursuant to the EU Regulation.
For any questions or requests about the processing of your personal data. you can contact Arena at any time by sending a request to the following contact addresses:
Company: Arena S.p.A.
Registered office address: Contrada Cisterna, 84/85, 62029, Tolentino (Macerata, Italy)
Telephone: +39 0733 956 200
4. Type of Data and Purposes of Processing
The personal data processed by Arena are the data you give us when you place a purchase order for goods or services, as well as the data we collect while you browse or use the online services supplied by Arena.
Arena can then collect information about you, including personal data such as full name, e-mail, mailing address and invoicing address, browsing data and your buying habits.
Your personal data, once collected, are used to:
Your personal data are processed by the duly authorized personnel of Arena pursuant to Article 4, paragraph 10 of the EU Regulation, processing data in full accordance with the instructions given by the Data Controller.
Also, your personal data will be disclosed to any third parties that we rely on to supply our services; these have been suitably selected by us and provide sufficient guarantees regarding compliance with the regulations on personal data processing. They have been appointed in accordance with Article 28 of the EU Regulation, and they are required to carry out their activities according to the specific instructions given by Arena and under its control.
These third parties may belong to the following categories: financial operators; Internet providers; companies specializing in IT services; couriers; companies that perform marketing activities; companies specializing in market research and data processing. A specific and updated list of these third parties is available at the registered office of the Data Controller, and can be consulted at the request of the data subject.
Data may be disclosed to third parties in case of mergers, takeovers, sale of businesses or business units and any other extraordinary transactions, as well as to any legitimate recipient of notifications provided for by any laws or regulations. To achieve the above processing purposes, your personal data may be disclosed to other companies of the Group which Arena belongs to; these companies will process the data according to the applicable privacy laws and are based within the European Union. It is understood that your personal data will not be disclosed to third parties so that they can use them for their own promotional purposes and will not be disseminated in any way.
Your data may also be forwarded to the police and to the judicial and administrative authorities, in compliance with the law, for the investigation and prosecution of criminal offences, the prevention of and protection against threats to public safety, as well as to allow Arena to exercise or protect its own rights or any third-party rights before the competent authorities, and for any other reasons related to the protection of the rights and freedoms of others.
5. Data transfers outside the EU
Some of the third parties referred to in paragraph 4 hereof may be based in countries outside the European Union, which do offer – however – an adequate level of data protection, as determined by specific decisions of the European Commission.
The transfer of your personal data to third parties domiciled or based in countries that do not belong to the European Union and which do not ensure an adequate level of protection will only be performed with your consent or on the basis of express agreements – entered into between Arena and such entities – containing safeguard clauses and appropriate guarantees for the protection of your personal data – that is, the so-called "standard terms", which are also approved by the European Commission, or if the transfer is necessary for the execution and performance of a contract between you and Arena or for the management of your requests.
6. Data Retention
Please note that your data will be retained for a limited period of time, which varies depending on the type of processing activities and the specific purposes of the processing, as is exemplified by the following:
- data collected to enter into and perform any purchase agreements for goods or services: the data will be retained up to the fulfillment of the administrative-accounting requirements. Invoicing data shall be retained for ten years from the date of the invoice;
- data about users registered on a portal / website: such data will be retained until you request the cancellation of your profile;
- payment details: the data will be retained until receipt of the payment and the fulfillment of the administrative-accounting requirements;
- data collected within the framework of the use of services provided by Arena: these data are retained until the termination of the service or the cancellation of the service subscription by the user;
- data related to users' requests to the Customer Service of Arena: any data useful to assist you will be retained up to the fulfillment of your request;
- CV: for six months from receipt;
- data for commercial communications activities, opinion polls and market research: these data are retained up to the user’s request for interruption of the activity or otherwise will be deleted within two years of the last interaction of any kind between the data subject and Arena.
At the end of such periods, your data will be permanently deleted or irreversibly anonymised by Arena.
7. Your rights
- Right of access and collection (Articles 15 and 16 of the Regulation): you have the right to access your personal data and to request that they be corrected, amended or supplemented. If you so desire, we will provide you with a copy of your data in our possession.
- Right to data deletion (Article 17 of the Regulation): in the cases provided for by the law, you can request the deletion of your personal data. Upon receiving and examining your request, if it is found to be legitimate, we will no longer process your personal data, which will be deleted.
- Right to the limitation of processing (Article 18 of the Regulation): you have the right to request the limitation of the processing of your personal data in the event of any unlawful processing or objection to the accuracy of the personal data by the data subject.
- Right to data portability (Article 20 of the Regulation): you have the right to obtain from the Data Controller your personal data in order to send them to another controller, where applicable under said Article.
- Right to object (Article 21 of the Regulation): You have the right to object at any time to the processing of your personal data carried out on the basis of our legitimate interests, by explaining to us the reasons for your request; prior to accepting it, Arena shall assess the reasons for your request.
- Right to lodge a complaint (Article 77 of the Regulation): you have the right to lodge a complaint with the Personal Data Protection Competent Authorities if you deem that a violation of your rights concerning the processing of your personal data has occurred or is underway.
You can exercise your rights with regard to the specific treatment of your personal data by Arena at any time.
Further information about the rights of the data subject can be obtained by asking the Data Controller to provide an integral extract of the above-mentioned Articles.
8. Security measures
Arena adopts suitable preventive security measures to protect the confidentiality, integrity, completeness and availability of the personal data of the data subject. Technical, logistic and organizational solutions are developed which aim at the prevention of any damage, including accidental loss, alteration, misuse and unauthorized use of the data processed.
In particular, to protect the data subject's personal data, the Site uses a coding system that provides protection by encrypting the information both on the log-in page and in other sections where you can release, view or edit your personal data.
In addition, the Data Controllers shall not be held responsible for the false information sent directly by the user (e.g., the accuracy of e-mail addresses, credit card details or postal addresses), and for the information about the user provided by a third party, including fraudulently.
We invite you, therefore, to check the contents of our information regularly: whenever possible, we will inform you promptly about any changes and their consequences.
10. Date of last update